| Employees have difficulty discovering and reusing organizational information and knowledge. |
A central repository for storing and classifying information with an enhanced search engine enables workers to quickly discover and retrieve information. |
Employees are enabled to easily find and reuse information. For example, the Microsoft Office PowerPoint® 2007 slide library allows people to share slides that are created by other employees. |
| Employees have trouble protecting sensitive information. |
Integrated rights-managed capabilities protect content even after it is downloaded from the library. The document inspector strips out revision marks and comments from documents prior to publishing. |
Authors can protect spreadsheets by exposing only authorized portions of the spreadsheet through a Web interface that also keeps sensitive content safe. Stripped revision marks and comments are not inadvertently exposed to the outside world. |
| The organization suffers from inefficient collaborative authoring. |
Five template workflows can be used to send documents for approval, digital signature, and more. |
Workflows can be initiated from within the 2007 Microsoft Office suites. Workflow participants can also view their required workflow tasks from within the workflow document. |
| The company suffers from a high risk of non-compliance with government regulations. |
Employees can set expiration policies that govern the retention schedules of documents. The system also features auditing capabilities for logging the history of how these records were accessed. Integration with Microsoft Office Outlook® 2007 and Microsoft Exchange Server 2007 gives users the ability to simply drag and drop e-mails into organizational folders, which are then copied over to a records repository for long-term retention. |
Records management capabilities allow organizations to retain business records as per compliance regulations and the organization’s business policies. |
| Risk levels are high due to improper retention of content. |
Through built-in access control and item security, organizations can control who has access to records and how they can use the records (e.g., read-only, deletion, revisions, etc.). The system also provides a secure repository that locks documents in their final state. |
Employees have the ability to protect documents from deletion or modifications once they have been declared as business records. Any metadata changes, whether automatic or manual, are also disabled. |
| The company has trouble retaining records for business continuity. |
Office SharePoint Server 2007 provides a number of capabilities to help organizations easily manage the legal discovery process. |
Organizations can create multiple hold lists that each correspond to a pending litigation. Once lists are created, people can search for records with specific attributes based on certain criteria. Records can also be placed on a hold list, and the schedule is disabled until the record is no longer on the hold list. |
| Webmasters are a content bottleneck. |
Web content management capabilities allow organizations to efficiently manage multiple Web sites. A new WYSIWYG, Dynamic HTML editor provides business users with a powerful tool for creating Web content. A quick-deploy feature allows critical content to be immediately published to the Web site by the user. |
Business users are enabled to easily author and publish Web content in a timely manner without burdening IT. |
| Brand assets are improperly used on Web sites. |
Cascading style sheet capabilities give pixel-level control over the way the Web sites look. Master pages and page layouts define a consistent look and feel and navigation for the entire Web site. |
Organizations can run high-fidelity Web sites and enforce consistent branding across all these sites. |
| Multiple Web site types are increasing management costs. |
Multi-tier architecture can be used to run either intranet, extranet, or Internet sites. A translation library allows efficient management of multilingual sites by maintaining a relationship between the source and target languages. |
Management of multiple Web sites is simplified. Webmasters can manage the content on the site, run reports, and manage the deployment schedule for content |